School Systems Assistant

Start date: May 2026

Location: Greenfield

Avenor College is welcoming a knowledgeable, detail-oriented School Systems Assistant to support the effective operation of our academic and co-curricular systems. This operational, execution-focused role provides essential support to the Academic Systems Team, ensuring data accuracy and smooth daily school operations.

The Role

The School Systems Assistant focuses on implementing tasks within the school’s Management Information System, coordinating cover allocation, and supporting the administration of our extensive clubs programme. You will work closely with the School Systems Manager and provide support to the School Systems and Clubs Coordinators.

Key Responsibilities include:

MIS Administration: Managing student and staff records, creating reporting columns, creating accounts for staff and parents, creating different reports on attendance, missed registers, lates, setting up different modules on school platforms, and providing technical support for staff and parents (e.g., password resets).
Cover Administration: Implementing school cover procedures for planned and emergency absences to minimize learning disruption, managing the cover email account, and creating cover reports for the management team.
Clubs Coordination: Collaborating with the Club Coordinator to manage offers, student allocations, room bookings, and communication with parents.
Data & Finance Support: Generating attendance and enrollment reports and preparing monthly data for the Financial Department regarding paid clubs and external teacher billing.

We welcome applicants who meet the following:

Education: Hold a Bachelor’s degree; Information Systems, Educational Technology, Data Management or a related field degree is an advantage.
Technical Skills: Possess strong IT and data management skills, specifically with databases and Excel.
Communication: Is fluent in English (written and spoken).
Experience: Previous administrative experience within an educational setting is considered a distinct advantage.
Competencies: Demonstrate exceptional organizational skills, a high level of accuracy/attention to detail, and the ability to solve routine technical issues.

We value the following dispositions and would hope you might be able to demonstrate them:

Build positive relationships with students, parents, and colleagues.
Be a good team player and a good team builder.
Listen actively and interact with professionalism.
Have a positive outlook and serve as a good role model.
Be inclusive and committed to intercultural learning.
Show interest in your own personal and professional development.

We offer:

A competitive salary and benefits package
A two-year contract until the return of the role holder
A rich staff well-being programme
Professional learning and development opportunities
The chance to be part of a community of learners who grow together.

Application process:

Please send your complete resume/CV to hr@avenor.ro.
Include a cover letter outlining your beliefs regarding school administration, your strengths, and your reasons for applying to Avenor College.
Ensure your application includes the names of at least three referees with current contact details.

Safeguarding:

Please be aware that we take very seriously our duty of care towards all our students. As part of our safeguarding procedures, we will undertake rigorous checks with referees, as well as require you to provide current police checks together with an updated ICPC.

GDPR compliance:

By submitting your documents to our registration addresses, you give us your explicit consent to process your data solely for purposes required by labor legislation. In accordance with our Privacy Policy, Avenor College processes candidates’ personal data only for purposes governed by the Labor Code or other activities that have a legal basis.

Through our internal privacy policy, we guarantee that if you are not selected for the position you applied for, your documents will be securely stored for up to 6 months after the submission of your application. In accordance with the GDPR, you may request the deletion of the data included in your CV and/or letter of intent at any time before the expiration of the 6-month period by sending a request to withdraw consent to hr@avenor.ro.

Timescale:

Closing date: Applications will be dealt with on receipt;
First-round interviews will be conducted online;
Final interviews for shortlisted candidates will be individually arranged.